Responsibilities of the PTA board

The Responsibilities of the PTA Officers (as stated in by the California PTA Association):


Serving as president of a PTA includes the responsibility to lead that PTA toward specific goals chosen by its members. The goals must be consistent with the policies and Purposes of the PTA. The president is the presiding officer and the official representative of the association. The president will approve all communication from the PTA in conjunction with the principal. The president will take ownership of all decisions made by the Board and covey the decisions to the members. Nominees need to be a board member currently to run for this and any other role on the board. There will be two monthly meetings t o attend and also attendance at PTA events is expected.

Vice President

The vice president is an elected officer and member of the executive board. The primary responsibility of the vice president is to assist the president and help lead the PTA toward specific goals chosen by its members. The goals must be consistent with the policies and purposes of the PTA. California State PTA does not recognize co-presidents. This position can be used to gain understanding of the requirements and duties of the president. Attend meetings as requested by the president. Prepare and present a report to the executive board for each meeting attended on behalf of the president. Help and oversee all the committees that makeup the PTA. There will be two monthly meetings t o attend and also attendance at PTA events is expected.


Keep an accurate, concise, permanent record of the proceedings of all meetings of the association and of the executive board. These minutes are the legal record of the PTA/PTSA and the original copy of the minutes is known as the master copy. The secretary also sends notices of meetings to executive board members and/or association members, as directed. Read correspondence at executive board and association meetings, as requested by the president. This is a required position on the PTA and is an elected position. Monthly board meeting attendance is expected.


The treasurer is an elected officer and the authorized custodian of all funds of the local PTA. The treasurer’s duties include keeping records and preparing reports to comply with local, state and federal laws. – Present the proposed budget to the executive board for suggestions. Pay the bills and deposit money promptly. Monthly board meeting attendance is expected and availability to disperse and collect funds at PTA event is expected.


The historian assembles and preserves the record of activities and achievements of the PTA and assists the president in preparing the Unit. Historian records, like minutes, should be kept forever. The historian is expected to attend all PTA run events and the monthly board meeting.


The auditor has to audit the books of the PTA (twice in the year). The purpose of an audit is to determine the accuracy of the books and records of the financial officers; Detect and recommend correction of errors; Protect the financial officers and relieve them of responsibility except in case of fraud; Verify funds have been transferred through properly.


Review and study the bylaws and standing rules annually. If changes are required, ask the president to appoint a committee for this review. Proposed amendments must be submitted through council (if in council) and district PTA channels to the state parliamentarian for approval before adoption at an association meeting. Use the latest version of Bylaws for Local PTA/PTSA Units. (Bylaws are available for purchase from the California State PTA office; some district PTA offices also have copies for sale.) Date is noted on the front or inside of front cover, and should not be more than two (2) years old. Instructions and procedures are included. Verify that the PTA council (if in council) and district PTA have a current copy of the unit’s bylaws.

Fundraising Committee

PTA fundraising activities are carried out by a committee whose chairman is an appointed or elected member of the executive board. The committee may include the treasurer, the publicity chairman, the room representative coordinator, the principal, a faculty member, the president (ex officio) and others appointed by the president. The major responsibility of the fundraising committee is to raise the amount needed to meet the proposed unit budget. PTA funds are raised and used for purposes approved by the association in advance of any fundraising event. . The fund raising chairman is expected to attend the monthly board meeting and provide the necessary updates.

Membership Committee

Membership is the heart of PTA. Along with the entire board, the president and the membership chairman are partners in guiding and directing the membership committee in a successful membership campaign. The unit, council and district PTA membership chairmen are either elected or appointed members selected by their respective executive boards. Each member of the membership committee has a vital role to play in the ongoing membership promotion and must always be included and involved in all aspects of the committee’s goals, duties and responsibilities. The membership committee should meet before the beginning of the school year to establish the membership goals, design the membership and outreach promotion, and plan yearlong duties and activities. The membership plan must be approved by the executive board. The membership chairman is expected to attend the monthly board meeting.

Class-Room Parent Coordinator

The room representative coordinator is a chairman or officer on the PTA unit executive board. The coordinator chairs a committee of representatives from each classroom or grade level in the school.

Reflections Chair
Submit a Reflections Program budget to the budget committee for approval. Explain the Reflections Program to the principal and school staff; encourage their support and participation. Inform parents and community members. Share information about the Reflections Program at a PTA meeting, share examples of last year’s entries and have current entry forms and rules available for distribution. Publicize the Reflections Program, theme and due dates in the school or PTA newsletter. The local newspaper or cable TV station also could be contacted for publicity. Select impartial, qualified judges. Attend the monthly board meetings.

Book Fair Chair

The book fair chair is responsible for running the book fair. This is one of the largest fundraiser for the school.


The Webmaster maintains the PTA website as well as the mailing lists and other online presence.

ABC Reading Program Coordinator

The ABC reading program coordinator makes sure the program runs smoothly. Makes sure the necessary volunteers are trained and present. Also the coordinator makes sure the necessary material is present for the particular topics.

Arts Attack Committee

The Arts Attack Committee makes sure the program runs smoothly. Makes sure the necessary volunteers are trained and present. Also the committee makes sure the necessary materials are present for the particular projects. An arts attack chair is required and two supply coordinators are required.


Welcome to the Carolyn Clark PTA Website. On this site you will find information on the many programs and activities that the PTA brings to the school. Watch the site for frequent updates on upcoming events, meetings and more. In addition, we ask that you become a friend of the Clark PTA on Facebook.


You should join PTA because PTA membership . . .
  • Benefits your child and benefits our schools.
  • Connects you to a Network.
  • Means More Informed Parents.
  • Boosts Children’s Well being.
  • Gets you Connected and Adds Your Voice to Others.
  • Leverages Volunteer Power.
  • Provides Great Resources.
  • Improves your skills.
  • Results in School Improvement.
  • Makes You a Good Role Model.